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Microsoft Excel Step by Step. Microsoft PowerPoint Step by Step. Customers who viewed this item also viewed. Page 1 of 1 Start over Page 1 of 1. Previous page. Curtis Frye. Word For Dummies Word for Dummies. Dan Gookin. Joan Lambert. Elaine Marmel. Microsoft Office Step by Step. Guy Hart-Davis. Next page. About the Author Joan Lambert has worked closely with Microsoft technologies since , and in the training and certification industry since OTSI , Joan guides the translation of technical information and requirements into useful, relevant, and measurable resources for people who are seeking certification of their computer skills or who simply want to get things done efficiently.
Joan is the author or coauthor of more than three dozen books about Windows and Office for Windows, Mac, and iPad , video-based training courses for SharePoint and OneNote, and three generations of Microsoft Office Specialist certification study guides. Joan currently lives in a small town in Texas with her simply divine daughter, Trinity; an ever-growing menagerie of dogs, cats, and fish; and the DeLonghi Gran Dama super-automatic espresso machine that runs the house.
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About eBook formats. The quick way to learn Microsoft Word ! This is learning made easy. Get more done quickly with Word On the Advanced page, scroll to the Display area about halfway down the page and change the Style area pane width in Draft and Outline views setting to any number greater than 0. Then click OK. To resize the style area pane in Draft view or Outline view 1. Point to the right border of the style area pane.
When the pointer changes to a double-headed arrow, drag the border to the left or right. To change the magnification of document content 1. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK. At the left end of the slider, click the Zoom Out button to decrease the magnification in percent increments. At the right end of the slider, click the Zoom In button to increase the magnification in percent increments. To split a window into two panes 1.
On the View tab, in the Window group, click the Split button. To display a different open document 1. Point to the Word button on the Windows taskbar, and then click the thumbnail of the document you want to display. To display multiple open documents at the same time 1.
On the View tab, in the Window group, click the Arrange All button. Some properties exist to provide information to computer operating systems and apps. You can display properties within the content of a document for example, you can display the page number on the document pages. Word automatically tracks some of the file properties for you, and you can set others.
Some of the properties stored with a typical Word document You can change or remove basic properties in the default Properties pane or expand the Properties pane to make more available, or you can display the Properties dialog box to access even more properties.
Display the Info page of the Backstage view. The Properties area in the right pane displays the standard properties associated with the document.
At the bottom of the Properties pane, click Show All Properties to expand the pane. At the top of the Properties pane, click Properties, and then click Advanced Properties to display the Properties dialog box.
To edit file properties 1. In the Properties pane, click the value for the property you want to edit to activate the content box.
Enter or replace the property value, and then press Enter. On the Custom page, select the property you want to modify in the Name list, and then enter or replace the property value in the Value box. Save and close documents When you save a document in Word, it is saved in the default. For example, if you plan to distribute the document electronically to people who use a different wordprocessing program, you can choose a compatible format, or if you want to protect the document content, you can save it as a PDF file.
Both actions open the Save As page, where you can select a storage location. If your company is running SharePoint, you can add a SharePoint site so that it is available from the Places pane of the Save As page, just like any other folder. After you save a document for the first time, you can save changes simply by clicking the Save button on the Quick Access Toolbar. The new version of the document then overwrites the previous version. To save a document for the first time 1.
Click the File tab to display the Backstage view. In the left pane of the Backstage view, click Save As. On the Save As page of the Backstage view, click a storage location, and then click a recently accessed folder in the right pane, or click Browse.
In the Save As dialog box, browse to the folder you want to save the document in. In the File name box, enter a name for the document. If you want to save a document in a format other than the one shown in the Save As Type box, click the Save as type arrow and then, in the Save as type list, click the file format you want.
In the Save As dialog box, click Save. To add a cloud storage location 1. In the Add a service dialog box, enter the email address you use to sign in to the cloud storage service, and then click Next.
In the Sign in dialog box, enter the password associated with the account, and then click Sign In to add the cloud storage location associated with that account to the Places list. To save a copy of a document 1. Display the Save As page of the Backstage view.
Save the document with a different name in the same location or with any name in a different location. To save a document without changing its name or location 1. OneDrive is a cloud-based storage solution. The purpose of OneDrive is to provide a single place for you to store and access all your files. Although this might seem like a simple concept, it provides major value for people who use Word or other Office products on multiple devices, including Windows computers, Mac computers, iPads and other tablets, and Windows, iPhone, and Android smartphones.
If you use the full suite of Office products within your organization, you can even present the document in a Skype for Business meeting from your tablet PC, all while the document is stored in the same central location. Each OneDrive is linked to a specific account.
You might have both types of OneDrive available to you; if you do, you can connect to both from within Word or any Office app. In this book, the personal and organizational versions are referred to generically as OneDrive sites.
You can share specific files or folders with other people by sending a personalized invitation or a generic link that allows recipients to view or edit files. Through File Explorer, when you synchronize your OneDrive site contents with the computer. Through a web browser. Because OneDrive and OneDrive for Business file storage locations are easy to add to any version of Word , OneDrive is a simple and useful cloud storage option. To adjust the time interval between saves 1. Display the Backstage view, and then click Options to open the Word Options dialog box.
In the left pane, click Save. Word offers a selection of file formats intended to provide specific benefits. Each file format has a file name extension that identifies the file type to the system. Recipients can display the file in the free Microsoft Reader or Adobe Reader apps, and can display and edit the file in Word or Adobe Acrobat.
Both types of files can easily be sent by email to many recipients and can be made available on a webpage for downloading by anyone who wants them. However, the files are no longer Word documents. A PDF file can be converted to the editable Word format. An XPS file cannot be opened, viewed, or edited in Word.
You can create a PDF file from all or part of a document When you save a Word document in PDF or XPS format, you can optimize the file size of the document for your intended distribution method—the larger Standard file size is better for printing, whereas the Minimum file size is suitable for online publishing.
You can open. When you open a file created in Word or an earlier version of Word, the title bar displays [Compatibility Mode] to the right of the document name. You can work in Compatibility mode, or you can convert the document to Word format by clicking the Convert button on the Info page of the Backstage view, or by saving a copy of the document with Word Document as the file type. To save part or all of a document in PDF format 1.
Open the Save As dialog box. In the File type list, click PDF. The dialog box content changes to provide additional options. If you want to create a PDF file that has a smaller file size but lower quality , click Minimum size publishing online. Close documents Every time you open a document, a new instance of Word starts.
When you close the file, you can exit that instance of Word. If you have only one document open, you can close the file and exit Word, or you can close the file but leave Word running. To close a document 1. Display the Backstage view, and then click Close to close the document without exiting Word. On the Windows taskbar, point to the Word button to display thumbnails of all open documents.
Point to the thumbnail of the document you want to close, and then click the Close button that appears in its upper-right corner. You can save the results of the tasks in the same folder. Create documents Perform the following tasks: 1. Start Word and create a new, blank document. Display the available templates for new documents. Scroll through the list of featured templates and note the types of documents you can create from them. For example, you could use a search term such as food, school, children, or customers.
Review the categories in the right pane of the search results. Filter the results by two categories and notice the effect. Then remove one of the category filters.
Preview a template from the search results. If the template preview includes multiple images, preview each of those by clicking the arrows below the image. Without closing the preview window, preview the next or previous template by clicking the arrows to the sides of the preview window.
From the preview window, create a document based on the currently displayed template. Notice that the unsaved blank document remains open.
Close the blank document without saving it. Leave the template-based document open for use in a later set of practice tasks.
Open and move around in documents In Word, perform the following tasks: 1. Display the Open page of the Backstage view. From the Open page, browse to the practice files folder, and open the NavigateFiles document. In the second line of the document title, click at the right end of the paragraph to position the cursor. Use a keyboard method to move the cursor to the beginning of the line. Use a keyboard method to move the cursor to the beginning of the word Regulations. Use a keyboard method to move the cursor to the end of the document.
Use the scroll bar to move to the middle of the document. Use the scrollbar to change the view of the document by one screen. Open the Navigation pane. In the Navigation pane, click the Landscaping heading to move the cursor directly to the selected heading.
At the top of the Navigation pane, click Pages. On the Pages page, scroll through the thumbnails to review the amount of visible detail, and then click the thumbnail for page 5 to move the cursor directly to the top of the selected page. At the right end of the Navigation pane title bar, click the Close button the X to close the pane. Close the document without saving it. Display different views of documents Open the DisplayViews document in Word, and then perform the following tasks: 1.
If the document is not already in Print Layout view, display it in that view. Switch to Web Layout view and scroll through the document to the end. Notice that the lines break differently and that there are no longer any page breaks. Move the cursor back to the beginning of the document, and switch to Read Mode view. On the Read Mode toolbar, click Tools to review the commands on the menu, and then click View to review the commands on that menu.
In Print Layout view, hide the white space between pages. Scroll through the document and notice the change in the page lengths when the white space is hidden. Open the Navigation pane and display the document headings. Adjust the pane width to the minimum necessary to display the headings.
Close the Navigation pane. Then click OK to return to the document. Display the document in Draft view. Notice that the style area is visible along the left side of the document, but it is wider than necessary.
Notice that only the active pane changes. Then remove the split. Use commands on the View tab to arrange the DisplayViews document and the document you created in the first set of practice tasks side by side on the screen. In the DisplayViews document, display the gridlines. Notice that they appear in both open documents. Switch to the document you created in the first set of practice tasks.
Display the rulers. Notice the effect of this action in the other open document. Save and close both documents. Display and edit file properties Open the EditProperties document in Word, and then perform the following tasks: 1. Notice the types of information that have been saved with the document. If necessary, click Show Fewer Properties to switch back to the original list for comparison purposes.
Experiment with adding a Manager property from your address book. Click the Properties header, and then display the advanced properties.
Notice the properties that you added in steps 1 and 2. Notice the information that is available only in the Properties dialog box. Click OK. Verify that the information you entered in the Properties dialog box appears in the Properties list. Save and close documents In Word, perform the following tasks: 1. Save a copy of the EditProperties document in the practice file folder as MyDocument. Close the document and this instance of Word.
Close the document you created in the first task without exiting Word. Close the remaining open documents, and exit Word. This can be text that you enter yourself or text that you import from another file.
For example, you can select a word, a sentence, a line, or a paragraph. You can select one of these elements at a time, or you can select several at the same time. These words, sentences, lines, or paragraphs can be adjacent that is, next to each other in your document or non-adjacent that is, in different areas of the document.
You can also select all the content in a document at the same time. Word also includes a wide array of reference and research tools. This chapter guides you through procedures related to entering or importing text; moving, copying, and deleting text; finding and replacing text; and using reference and research tools.
A blinking cursor shows where the next character you enter will appear. When you begin entering text, any existing text to the right of the cursor moves to make room for the new text. When the cursor reaches the right margin, the word you are entering moves to the next line. To enter text 1. Click to position the cursor where you want to add your text, and begin typing. To start a new paragraph 1. Press the Enter key. To import text 1.
In the target document, position the cursor where you want to insert text from another document. On the Insert tab, in the Text group, click the Object arrow not the button.
Then click Text from File to open the Insert File dialog box. Browse to the file that contains the text you want to insert, click the file, and then click the Insert button to import the text into your document. For example, you might want to compile 12 monthly reports into an annual report. It would be tedious to select and copy the text of each report and then paste it into the annual report document. Instead, you can have Word import the text from those documents in one easy operation.
In the target document, position the cursor where you want to insert the existing documents. On the Insert tab, in the Text group, click the Object arrow not the button and then, in the list, click Text from File. In the Insert File dialog box, open the folder that contains the source files you want to insert. If the files containing the text you want to import are listed together, click the first file. Want Microsoft ? See plans and pricing. Sign in. Send now. Your message is being sent.
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