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Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. In Microsoft Teams, users can record their Teams meetings and group calls to capture audio, video, and screen sharing activity.
There is also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and review important discussion items in the transcript. The recording happens in the cloud and is saved to OneDrive and SharePoint, so users can share it securely across their organization. Related: Teams meeting recording end user documentation.
The change from using Microsoft Stream classic to OneDrive and SharePoint for meeting recordings will automatically happen in August For information about using roles in Teams meetings, and how to change users' roles, see Roles in a Teams meeting. For live events recording options, see Live event recording policies in Teams. In addition, the following prerequisites are required for both the meeting organizer and the person who is initiating the recording:.
The Teams' channel has sufficient storage in SharePoint for channel meeting recordings to be saved. To enable transcription for a user's meeting, the Teams meeting policy they are assigned to must have the -AllowTranscription setting set to true. To enable channel meeting recordings to be saved so channel members can't edit or download the recordings the CSTeamsMeetingPolicy -ChannelRecordingDownload setting must be set to Block.
Users won't need OneDrive or SharePoint enabled if you want users to only record and download the recordings. This will mean that the recordings aren't stored in OneDrive or SharePoint, but are instead stored in temporary Teams storage with a day limit before it's deleted. It's not something that an admin can control, manage, or delete at this time.
For more information on how temporary meeting recording storage works , see below. This section explains how you can set up and plan for recording Teams meetings via Teams meeting policies. You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether user's meetings can be recorded.
In the Microsoft Teams admin center, turn on or turn off the Cloud recording setting in the meeting policy. To learn more, see Meeting policy settings for audio and video. Both the meeting organizer and the recording initiator need to have the recording permissions to record the meeting. Unless you have assigned a custom policy to the users, users get the Global policy, which has AllowCloudRecording enabled by default. For more information about using Teams roles to configure who has permission to record a meeting, see Roles in a Teams meeting.
For a user to fall back to the Global policy, use the following cmdlet to remove a specific policy assignment for a user:. The setting applies to the policy of the user who selects record for the channel meeting. Allow default —Saves channel meeting recordings to a "Recordings" folder in the channel.
The permissions on the recording files will be based off the Channel SharePoint permissions. This is the same as any other file uploaded for the channel. Channel owners will have full rights on the recordings in this folder, but channel members will have read access without ability to download. Unless you have assigned a custom policy to the users, users get the Global policy, which has ChannelRecordingDownload set to Allow by default.
For a user to fall back to Global policy, use the following cmdlet to remove a specific policy assignment for a user:. To download the latest preview version of the module use this command:. This setting controls whether captions and transcription features are available during playback of meeting recordings.
The person who started the recording needs this setting turned on for these features to work with their recording. Turning this setting on creates a copy of the transcript that is stored with the meeting recording which enables Search , CC , and transcripts on the meeting recording.
They are stored together with the meeting recordings in OneDrive and SharePoint cloud storage. You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether the recording initiator gets a choice to transcribe the meeting recording. In the Microsoft Teams admin center, turn on or turn off the Allow transcription setting in the meeting policy.
Unless you have assigned a custom policy to the users, users get the Global policy, which has AllowTranscription disabled by default. If your organization has a meeting recording policy that you would like your users to accept before recording a meeting, use the Azure Active Directory terms of use feature. This feature allows your users to accept your organization's terms of user policy before getting access to Microsoft Teams.
This feature is not specific to clicking the record button, but is related to using Teams or other Microsoft apps overall. Our suggestion is to add your meeting recording information to your overall terms of use for using Teams or Microsoft As an admin, you can update the Teams recording and transcription privacy policy URL with a custom link for your organization.
You can do this in the Azure AD admin center using the following steps:. After adding your privacy policy URL, the default Teams meeting recording and transcription privacy statement will be replaced with the new URL provided by your organization.
Anonymous, guest, and federated users who join Teams meetings hosted by your organization will still have the default Teams meeting recording and transcription privacy policy. Meeting recordings are stored in OneDrive and SharePoint cloud storage.
The location and permissions depend on the type of meeting and the role of the user in the meeting. The default permissions applied to the recording are listed below, users that have full edit rights on the video recording file can change the permissions and share it later with others as needed.
The recording is stored in a folder named Recordings in the OneDrive of the user who clicked record. People invited to the meeting, except external participants, will automatically be granted permission to the recording file with view access without ability to download.
The meeting owner and the person who clicked record will get full edit access with ability to change permissions and share with other people.
The recording is stored in the Teams site documentation library in a folder named Recordings. If a meeting recording isn't able to be uploaded to OneDrive and SharePoint, it will temporarily be available for download from Teams for 21 days before it is deleted.
This is not something at this point that an admin can control or manage to include the ability to delete it. The recording retention for this is temporary storage is affected by the chat message itself. As such, any deletion of the original chat message for the recording will prevent users from being able to access the recording. There are two scenarios that can affect this:.
User manually deletes the chat message —In this scenario, as the original message is gone, users will no longer be able to access the recording and no further downloads will be possible.
However, the recording itself may still be retained within Microsoft's internal systems for a time not exceeding the original day period. Recording chat message is deleted by chat retention policy —Temporary storage recordings are directly tied to the chat retention policy. As such, although recordings on Teams temporary storage will by default be retained for 21 days before being deleted, if the chat message is deleted before the day time period, due to chat message retention policies, the recording will also be deleted.
There is no way to recover the recording after this. The size of a 1-hour recording is MB. Make sure you understand the capacity required for recorded files and have sufficient storage available in OneDrive and SharePoint.
Read Set the default storage space for OneDrive and Manage SharePoint site storage limits to understand the base storage included in the subscription and how to purchase additional storage. See the frequently asked questions for admins and end users to gather insights into how auto-expiration of Teams meeting recordings will work, what actions you can take now, and what actions you can take after the feature launches.
Learn more about the admin-specific changes here. Learn more about how end users can manage meeting expiration here. Meeting recordings are stored as video files in OneDrive and SharePoint and follow management and governance options available in those platforms. Read SharePoint governance overview for more information.
For non-channel meetings, the recordings are stored in the recorder's OneDrive, thus handling ownership and retention after an employee leaves will follow the normal OneDrive and SharePoint process. Closed captions for Teams meeting recordings will be available during playback only if the user had transcription turned on at the time of recording.
Admins must turn on recording transcription via policy to ensure their users have the option to record meetings with transcription. Captions help create inclusive content for viewers of all abilities. As an owner, you can hide captions on the meeting recording, although the meeting transcript will still be available on Teams unless you delete it there.
Today closed captions for the recording video file are linked to the Teams meeting transcript. This link will remain for the lifetime of the file in most cases, but can be broken if the video file is copied within the same OneDrive or SharePoint site, which would result in captions not being available on the copied video file.
Any future changes to the link between the transcript in Teams and the recording will be clarified here and in message center notifications. If we make any changes in the future, we will ensure recording files less than days old display the transcript from the meeting as captions. To support e-Discovery requests for compliance admins who are interested in meeting or call recordings, the recording completed message is available in the compliance content search functionality for Microsoft Teams.
Compliance admins can look for the keyword "recording" in the subject line of the item in compliance content search preview and discover meeting and call recordings in the organization. In addition, the meeting recording video file can be found via eDiscovery searches for files on SharePoint and OneDrive.
To learn more about eDiscovery see the article eDiscovery solutions for Microsoft You can apply automatic retention labels to target just Teams meeting recording video files via the ProgID property.
For more information, see How to auto-apply a retention label for Teams meeting recordings. To learn more about DLP see the article Learn about data loss prevention. If you're an administrator, you can use the following diagnostic tool to validate that the user is properly configured to record a meeting in Teams:. Run Tests: Meeting Recording.
In the Run diagnostic pane, enter the email of the user who cannot record meetings in the Username or Email field, and then select Run Tests. The tests will return the best next steps to address any tenant or policy configurations to validate that the user is properly configured to record a meeting in Teams. If you're an administrator, you can use the following diagnostic tool to validate that the meeting recording completed successfully and it was uploaded to Stream or OneDrive, based on the meeting ID and recording start time:.
Run Tests: Missing Meeting Recording. The tests will validate that the meeting recording completed successfully and it was uploaded to Stream or OneDrive. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode.
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